Project Update: ACAN Results and Next Steps

On January 14, City staff kicked off the procurement process to find a vendor to construct a Newcomer Reception Centre.

The City identified a single vendor with the ability and experience to meet the specific requirements to build the structures within the desired timeframe. However; recognizing the need to be fair and transparent, staff proceeded with an Advance Contract Award Notice (ACAN).

This standard procurement tool is used when a project requires specialized services that are not widely available. More importantly, it allows alternate vendors that were not previously identified to submit a brief statement of capabilities to show they have the ability and experience to meet the project’s requirements.

ACAN Outcome

The ACAN was the quickest way for the City to determine if there are other qualified vendors for the proposed project. The process closed on January 31.

Since then, an independent evaluation team reviewed three submissions that we received, in accordance with the process outlined in the ACAN. The evaluation concluded that another vendor met the criteria required by the project’s scope of work and a competitive process is required.

Next Steps

The City will now proceed with an open competitive procurement process to award a contract for the Newcomer Reception Centre. This process will outline the minimum project requirements and seek responses from qualified vendors. Due to the urgency of the need, staff are prioritizing the competitive procurement process. It will be issued on MERX as soon as possible and follow standard procurement protocols.

The City will continue to provide the public with updates on the project as it progresses.