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Background
The City of Ottawa rents gymnasium space in 31 facilities for sports, recreation, cultural activities, instructional courses and events. Updates are being proposed to clarify categories, support community activities, and optimize facility use during lower demand periods. The updates will align with the City’s well-established rental models used for other recreational amenities. Price levels will remain similar to their current levels.
These updates do not change the process for allocation of gym times. Groups that have regular gym times will continue to have priority in booking those same times.
The following video outlines the new model:
Summary of Adjustments
Minor category during prime hours for participants 18 years of age and under.
Prime and non-prime times for standard rentals to optimize facility use during lower demand periods.
Prime hours:
Monday to Friday: 4 pm - Midnight
Saturday and Sunday: – All day
Non-prime hours:
Monday to Friday: before 4 pm
Removal of the not-for-profit rate. This rate was not consistently applied and benefitted larger organizations with a not-for-profit number over the smaller community organizations.
The below chart summarizes the rental categories, a brief description, and the proposed fees for each. Fees shown do not include HST.
Category
Description
Fees
Minor
The rental provides organized recreational, cultural, or developmental activities for participants aged 18 and under.
Adult coaches, leaders, or instructors may be present, but the activity itself is intended for minors.
$47.53 – regular gym
$27.86 – small gym
Standard
Rentals for participants aged 19 and over
Mixed age participation (minors and adults, excluding coaches)
Community activities and private events
Children’s birthday parties
Do not generate a profit or serve alcohol
Discounted rate during non-prime times (weekdays before 4 pm)
Non-prime (weekdays before 4 pm)
$47.53 – regular gym
$27.86 – small gym
Prime (weekends and weekdays after 4 pm)
$67.95 – regular gym
$48.01 – small gym
Premium
Any rental associated with a business interest, including sole proprietors, corporations, or other profit-generating entities.
Events that involve selling goods or services or that require an admission fee.
Any rental that includes the consumption of alcohol.
$96.50 – regular gym
$65.86 – small gym
Crosswalk from current categories
Not for Profit activity → Standard category (may be eligible for Minor or Non-prime discount)
Private activity → Standard category (may be eligible Non-prime discount)
Commercial activity → Premium category
Additional fees
Rentals requiring specific needs will continue to have additional fees applied, including:
damage deposits,
incremental staffing fees for rentals occurring outside the facility’s regular business hours,
equipment setup (chairs, tables, nets, etc.), if applicable,
required insurance, or
other existing resource fees where/when applicable
The City of Ottawa rents gymnasium space in 31 facilities for sports, recreation, cultural activities, instructional courses and events. Updates are being proposed to clarify categories, support community activities, and optimize facility use during lower demand periods. The updates will align with the City’s well-established rental models used for other recreational amenities. Price levels will remain similar to their current levels.
These updates do not change the process for allocation of gym times. Groups that have regular gym times will continue to have priority in booking those same times.
The following video outlines the new model:
Summary of Adjustments
Minor category during prime hours for participants 18 years of age and under.
Prime and non-prime times for standard rentals to optimize facility use during lower demand periods.
Prime hours:
Monday to Friday: 4 pm - Midnight
Saturday and Sunday: – All day
Non-prime hours:
Monday to Friday: before 4 pm
Removal of the not-for-profit rate. This rate was not consistently applied and benefitted larger organizations with a not-for-profit number over the smaller community organizations.
The below chart summarizes the rental categories, a brief description, and the proposed fees for each. Fees shown do not include HST.
Category
Description
Fees
Minor
The rental provides organized recreational, cultural, or developmental activities for participants aged 18 and under.
Adult coaches, leaders, or instructors may be present, but the activity itself is intended for minors.
$47.53 – regular gym
$27.86 – small gym
Standard
Rentals for participants aged 19 and over
Mixed age participation (minors and adults, excluding coaches)
Community activities and private events
Children’s birthday parties
Do not generate a profit or serve alcohol
Discounted rate during non-prime times (weekdays before 4 pm)
Non-prime (weekdays before 4 pm)
$47.53 – regular gym
$27.86 – small gym
Prime (weekends and weekdays after 4 pm)
$67.95 – regular gym
$48.01 – small gym
Premium
Any rental associated with a business interest, including sole proprietors, corporations, or other profit-generating entities.
Events that involve selling goods or services or that require an admission fee.
Any rental that includes the consumption of alcohol.
$96.50 – regular gym
$65.86 – small gym
Crosswalk from current categories
Not for Profit activity → Standard category (may be eligible for Minor or Non-prime discount)
Private activity → Standard category (may be eligible Non-prime discount)
Commercial activity → Premium category
Additional fees
Rentals requiring specific needs will continue to have additional fees applied, including:
damage deposits,
incremental staffing fees for rentals occurring outside the facility’s regular business hours,
equipment setup (chairs, tables, nets, etc.), if applicable,
required insurance, or
other existing resource fees where/when applicable
